De-Risk Your ERP Investment. Start with a Blueprint for Success.

An ERP implementation is one of the most critical decisions your business will ever make. Our fixed-price, four-to-six-week Odoo Success Blueprint is your insurance against failure, providing a proven pathway to validate the solution, define the scope, and ensure a predictable, successful outcome before the full project begins.

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De-Risk Your ERP Investment. Start with a Blueprint for Success.

Introduction:
Starting Your ERP Journey with Confidence

Implementing an Enterprise Resource Planning (ERP) system is a transformative moment for any business. When done correctly, it becomes the engine for streamlined operations and sustainable growth. When done incorrectly, it becomes a costly lesson in wasted time, budget overruns, and frustrated teams.

A fixed-price validation process that de-risks your Odoo implementation before full commitment.

Consider this all-too-common scenario: A manufacturing business, excited by the promise of an ERP, rushes into a full implementation without a detailed discovery phase. Six months and hundreds of thousands of dollars later, they discover the system can't handle their specific multi-location inventory transfers. Their warehouse staff is fighting the software, their financial data is inconsistent, and they are now facing a painful choice: engage in expensive, unplanned customisation work or abandon the project and start over.

At WAO Group, we have guided businesses through over 47 Successful Odoo projects across 12 industry verticals. This experience has taught us one crucial lesson: the most common cause of ERP failure is a failure to plan.

The Odoo Success Blueprint (OSB) is the culmination of that experience. It is a structured, proven methodology designed by our team of 35 professionals to prevent these exact problems and ensure your project succeeds from day one.

What is the Odoo Success Blueprint (OSB)?

The Odoo Success Blueprint is a fixed-price, four-to-six-week validation process that de-risks your Odoo implementation by delivering a hands-on proof of concept and a clear implementation plan, ensuring Odoo is the right fit before you commit to the full project. The primary goals of the OSB are to:

Prove the Solution

Unequivocally confirm that Odoo can meet your specific, critical business needs and operational requirements.

Eliminate Surprises

Create a clear, meticulously documented project scope and fixed-price quote that removes ambiguity and prevents budget overruns.

Ensure User Buy-In

Allow your team to see, touch, and understand how the system will work with your data and your workflows, turning resistance into advocacy.

The OSB Journey:
A Phase-by-Phase Walkthrough

The Odoo Success Blueprint guides you through a logical and manageable journey, turning your business needs into a working proof of concept.

Strategic Module Selection.

➔ Week 1

We begin with a strategic discussion, not a technical one. Our first goal is to identify which Odoo modules will deliver the most immediate and significant value to your business.

We challenge assumptions, explain the interdependencies between modules, and help you sequence the implementation logically. For instance, a business might need to fix its core Inventory and Purchasing processes to gain control of its supply chain before implementing the Sales and CRM modules.

This strategic approach prevents the common mistake of trying to boil the ocean by implementing everything at once.

Deep Dive into Your Business.

➔ Weeks 2-3

This is the heart of the process. Our Chief Solutions Architect, Jeri Wambeek, and our team of solutions architects lead a series of Comprehensive Requirements Workshops.

Here, we dig deep into your current and desired business processes. Because WAO Group was founded by accountants, our team brings a unique and critical perspective. We understand financial workflows, compliance requirements, and business processes at a fundamental level that many technology partners simply cannot.

The key outcomes of these workshops include:

A deep, documented understanding of your functionalities and pain points.
Identification of opportunities to improve or automate inefficient manual processes.
A clear, prioritised list of requirements and any potential gaps that might need customisation.

Making It Real - The Proof of Concept.

➔ Weeks 4-6

This is where the blueprint becomes a tangible, working system. We take your documented requirements and configure a staging environment using your specific workflows and a sample of your real data. This is not a generic demo. It is a configured version of Odoo tailored to your operational patterns.

The final proof of concept includes personalised demonstration videos for every module in scope, showing your team exactly how Odoo will handle their day-to-day processes. When your warehouse manager, sales team, and accountant can all see the system working with familiar data, resistance to change transforms into excitement and ownership.

Your Tangible Deliverables:
The Foundation for Success

At the end of the six-week journey, you are not left with ideas; you have a concrete foundation for your entire project. The OSB process delivers three critical outputs:

A Configured Staging Environment & PoC:

You receive access to a working system that you can explore and test. It comes complete with personalised videos demonstrating your specific workflows in action, allowing you to validate the solution with your key stakeholders before moving forward.

A Detailed Project Scope &
Fixed-Price Quote:

This document eliminates ambiguity. It clearly defines what will be implemented, sets realistic expectations for timelines and deliverables, and identifies any customisation needs upfront (which are quoted separately).

The Business Success
Blueprint:

This comprehensive document is the "single source of truth" for the project. It captures everything about your business, your detailed requirements, and the proposed Odoo solution, ensuring everyone on your team and ours is perfectly aligned.

The Power of Choice:
What Happens After the OSB?

One of the key benefits of the OSB is that it provides you with complete flexibility and control, with no lock-in. Once the blueprint is complete, you own the deliverables and have three clear options for the full implementation.

📌 Option	📃 Description	✅ Best For...
Opt. 1 Let Us Handle Everything.	Our recommended approach. We manage the complete implementation using our proven agile sprint methodology, delivering modules in focused two-week cycles. This includes data migration, training, go-live, and support.	Businesses that want a fully managed, expert-led implementation to guarantee the best possible outcome and minimise internal resource strain.
Opt. 2 Do It Yourself (DIY).	You use the configured staging environment and the comprehensive blueprint as your starting point and manage your own data population, testing, and go-live.	Businesses with strong internal technical resources, a deep understanding of Odoo, and a desire to manage their own implementation process.
Opt. 3 A Combination Approach.	A hybrid model where our expert team handles the most complex and financially critical modules (e.g., Accounting, Manufacturing, Inventory Valuation) while your internal team manages simpler workflows.	Businesses looking to balance expert guidance with cost-effectiveness by leveraging their internal team's capabilities on less critical tasks.

Why This Journey Guarantees a
Better Outcome

The cost of an Odoo Success Blueprint (for example, approximately $9,600 AUD for eight modules) should not be viewed as an expense. It is your insurance policy against the far greater financial and operational costs of a failed ERP implementation.

By validating everything upfront, the OSB helps you avoid critical and expensive problems, such as:

Implementing the wrong solution and having to start over.
Discovering critical functionality gaps six months into the project.
Facing unexpected and unbudgeted customisation costs.
Experiencing prolonged delays and scope creep due to unclear requirements.
Dealing with team resistance and poor user adoption because the system doesn't match their needs.

Before committing to any ERP implementation, ask yourself this question: "Do I have enough information to confidently say this system will work for my business?"

The Odoo Success Blueprint is designed to ensure the answer is an enthusiastic "Yes."

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